Please find information below on how to Authenticate a document for China.
First, determine which Chinese Consulate to use. This is determined by the origin state of your document.
These are documents presented on behalf of individuals, for individual use. Examples- marriage certificates, pension arrangements, death certificates, etc.
These are documents presented on behalf of a company or organization, for corporate purposes. Examples: article of good standing, trade agreement, company legal docs, etc.
3 day processing: $45
5 day processing: $25
3 day processing: $70
5 day processing: $50
If you require a high degree of guidance to complete these steps, we also have a consultation fee of $75. Please don't hesitate to utilize this offer, most people require quite a bit of phone support to get through the process.
Get the documents notarized by a public notary.
The purpose of notarization is to confirm that the signature on the document is real. You must take your document to be notarized without a signature and in front of the Notary Republic sign and date the document. The Notary will then stamp it thus concluding the process.
Notaries are generally located in banks, lawyers offices etc.
Please note, documents that are originals issued from the State, County, City or Court do not need to be authenticated such as certified copies of marriage certificates, birth/death certificates, good standing etc.
Some states require that the notarized documents are also validated by the County Clerk in the notary’s county. This is to ensure that the Notary is a legitimate, registered Notary in that county. Call your Secretary of State’s office and ask if this is necessary, if so, simply take the documents with the Notary’s stamp to a county courthouse in the same county as the Notary. They will issue a different stamp verifying that the Notary is registered.
The notarized documents must then be authenticated separately by the Secretary of State in the state of which the notary republic is registered.
For instance if your documents are notarized in IL you must get them authenticated by the Secretary of State in IL.
A notary testimony is sometimes needed on documents to verify that the notary did indeed do their job on the specific date as reflected on the issuance of the document. For example, a document written on 7/12/2015, would need have a notary testimony also on that same date.
Here is an example of what a testimony can look like:
On this, the____day of __, 20, before me, a notary public, the undersigned officer, personally appeared____, known to me (or satisfactorily proven) to be the person whose name is subscribed to the within instrument, and acknowledged that he executed the same for the purposes therein contained.
In witness hereof, I hereunto set my hand and official seal. (notary then signs and dates)
Such instances where a document would need a testimony could be a company letter, giving authority to a lawyer or representative to submit on behalf of the company. Generally speaking, an original birth certificate would not need such a statement.
In addition, clients whose documents fall within the DC jurisdiction need to have an additional seal added to their already sealed papers. The documents need to have a US Department of State seal issued to them.
The seal fee is $8/document and Swift's service fee is $99. This steps takes 2-3 weeks!
*As always, the Consulate is entitled to make additional requests for further documentation and hold onto papers for processing as long as they see fit.
Once you have all of these items gathered, you can send them to Swift. Please either call and place your order by phone, or put your contact information in the package, so we can call you and take your order upon receipt of your package.