The last thing you need to worry about while on a business trip is tracking your expenses. It can be time-consuming, and there are a lot of other things that you need to be focusing on. Luckily, there are a lot of apps out there that can help solve this problem. These apps are simple to use and will help you track your business travel costs with ease. From Shoeboxed to Expensify and more – here are some easy-to-use apps for tracking business travel expenses:
Finding reliable WiFi when traveling for business can be a tricky feat. This can also make it challenging to do things such as keeping track of your expenses. Fortunately, this app helps track your business expenses even when you can’t find WiFi. All you have to do is enter in your travel expenses each time you make a purchase. The app will then convert your expenses into your currency, break them down by type, and save your expenses on your device. You can then send an expense report to your company once you get WiFi back home.
This next app is excellent for small business owners looking to stick to a budget. Foreceipt allows you to take photos of all your receipts (plane tickets, meals, hotel rooms, etc.) and sort those expenses by category (food, accommodations, etc.) This allows you to see exactly what you’re spending your money on so that you can decide if you should cut back in certain areas. Another helpful thing about this app is that you can export your expenses into an excel report or PDF report.
When driving for a business trip, you want to make sure that you get reimbursed for your mileage. The MileIQ app helps you do precisely that. Simply open the app and press a button to start tracking your mileage. Once you get to your destination, let the app know that you’ve arrived, and your total mileage will be calculated. Do this whenever you drive during your business trip, and when your trip is over, send a completed digital report to your company.
Expensify has an abundance of unique features that you can use to track your business expenses. There are so many features that, in fact, no matter what you’re looking to do, Expensify can probably help. Some of our favorite things that you can do on the app include:
- Sending business expenses directly to your company
- Tracking your mileage
- Converting your expenses into any currency
- Scanning your receipts and automatically having that information placed into a digital expense report
Need to keep track of your expenses but don’t have the time to do so while away? Shoeboxed has you covered. Throughout your business trip, be sure to save all of your receipts, and store them in a safe place. Then, once you get home, place all of your receipts into a Shoebox envelope, and send it to Shoebox. They will take each of your receipts and digitize them. If you forgot to send any receipts, you can use the Shoeboxed app and upload them yourself!
We hope that these apps will make tracking your expenses on your next business trip more manageable. Which of these apps do you plan on using?
If you plan on traveling for business and need a passport or business visa, we can help! You can get the application process started on the Swift website. If you have any questions about obtaining a passport or business visa, please contact us. No matter where you plan on going, we’ll get you there!